Have you wondered when you should be sending out your Save The Dates and Wedding Invitations? Keep reading below as I give a quick rundown on timeframes. Download the Cheat Sheet here
Save the Dates
Save the dates are a great way to give your guests an early warning to your wedding date and location.
If your wedding is at a local destination your save the dates should be sent out 6 to 8 months before your big day. If you are having a destination wedding, send them out 8 to 12 months in advance to give your guests plenty of time to organise themselves to attend.
Only send your save the dates to the guests you will be inviting to the wedding. Save the Dates are not like an engagement announcement.
Your invitation is the official countdown to the biggest day of your life so make sure you get them out in time! If the wedding is at a local venue - 6 to 8 weeks before your wedding day is the traditional timeframe you should send them out. If you are having a destination wedding you should send your invitations out 6 to 8 months before your big day!
You can be a little more relaxed on the timeframe if you have sent out save the dates
TIP: My suggestion is to talk to your reception venue to see when they will need final numbers by then work backwards from that and include an extra week or two to chase up those guests who don’t reply on time - there's always one!
Example your reception venue needs your final numbers 5 weeks out from your wedding day. You want an extra 2 weeks to chase people and finalise details and you also want to send them out 3 weeks before the RSVP Date - so that is 10 weeks. In this case you will need to send your invites out 10 weeks before your big day and your RSVP date will be set to 7 weeks beforehand. That also gives you plenty of time to plan your on the day stationery like seating charts, table numbers, place cards ect without too much stress.
Every reception venue is different so definitely communicate with them about their needs then pass those details on to your wedding stationer.
On the Day Stationery
Get in contact with your wedding stationery designer at least one month out from your big day. It doesn’t matter if you don’t have your final guest list confirmed, as we can use this time to set up the design and make payment so once the list is confirmed the details can be added and sent to print straight away. There's much less panic doing it this way.
On the day stationery includes items such as table seating plans, place cards, menus, table numbers, ceremony booklets, welcome signs, ‘unplugged’ sign, ect
Things you should also consider and factor in when working out your timelines:
- Public Holidays and Holiday/peak seasons - if you have set your wedding day to occur during a peak/holiday season, it would be best to send out your invitations a little earlier than the norm to ensure your guests don't double book themselves.
- Location of wedding and if any guest will need to travel - If your guests will need to travel, send out your invitations a little earlier so they can plan
- Reception venue needs - Discuss with your reception venue what their needs in regards to final numbers then communicate this to your stationer.
- On the day stationery needs - Get in contact with your stationer as soon as possible, even if you don't have the final guest list confirmed as we can use this time to prepare and design up your stationery.
Happy Planning and keep smiling!